Contact *
To whom should the invoice be addressed
Title of event, description, pack in time, proceedings, pack out time
How many tickets are you selling, is there a maximum attendance, or if it is an open format to the public use your best estimate.
Date of Event *
Date of Event
Start Time
Start Time
Please fill in all boxes 00:00:00:PM
Finish Time
Finish Time
Please fill in all boxes 00:00:00:PM
All options are included in Venue Hire price. Projector works on both Mac and PC
Please pick whatever field you feel you resemble most. You can hire a 4hr module, or all day. All costs are exclusive of GST.
How many modules of the above rate? (Days for the Shop Space)
Mandatory fee
Mandatory fee if you need use of the downstairs kitchen facilities, or any of the cutlery, plateware, or glassware.
Specify in comment below after selecting one of the following. (please account for 1 hour setup and 1 hour breakdown with Service option)
Depending on the selection above, what is your budgeted amount, how many hours of bar service would you like, dietary requirements etc.
Having a Duty Manager present during your event to serve coffee/tea, alcohol, and a light bar menu costs $25 per hour
Will you need a key to the building?
If your event is on the weekend, you'll likely need a key as no cafe/bar staff will be on site. This might help you find your way around:
If it is already created, please include your online/facebook event link so we can add it to our Page. Please reference our FAQs for a list of sites you can use to advertise your event.
Include in Newsletter
Any further details or specifics we should know, please include here
Please give us feedback so we can improve how we find and connect with other communities
The Hirer agrees to hire the facilities and services of the Exchange Christchurch, and the Exchange Christchurch agrees to provide the facilities and services including the Venue Space, Equipment, Communications, Catering and Cleaning Services to the Hirer for the Hire Period and for the Total Hire Fee and any other associated costs as defined in the XCHC Venue Hire Terms and Conditions as posted above. By signing this agreement the Hirer confirms that they have read, understood and agree to comply with, the XCHC Venue Hire Terms and Conditions. Terms and Conditions:

Problems with the online formating?  Use the following agreement: