What equipment does the venue provide?
The venue hire includes use of:
•Projector/Screen (compatible with MAC & PC)
•Tables: 6 large, 4 medium, 4 leaners
Can we use the kitchen?
Hiring the venue does not include any of the kitchen equipment, cutlery, or plateware. Only glassware for water.
Access to the kitchen is strictly prohibited for H&S reasons, but can be hired and a personal quote can be made upon request.
What are the catering/food options?
•Catering available only on weekdays.
•Off-site catering usually not allowed but can be negotiated depending on kitchen/staff capacity.
On-site catering options:
1. Per-Person catering* -
$8.50pp, $11.50pp, or $15.00pp
2. Food and drink service from bar -
$25ph for Duty Manager to serve event.
+ $25ph depending on size of event.*
3. Budgeted - You provide the budget and number of expected attendees, and our chef will advise what can be done for that amount.
*(Please account for 1 hour prep, and 1 hour breaking down after the event.)
What is the capacity of the venue?
Up to 100 people can move comfortably around the space standing or seated. 80 is a comfortable number depending on how you set up.
How do I promote my event/sell tickets?
I always recommend creating a Facebook event, as those are easily shared. When you create it, share it with facebook Groups that may be interested in the event. Also, let us know so we can take the information from the facebook event and add it to the events page on our website.
A few other platforms to publicize on:
How much does it cost to hire the venue?
As seen on our Rates page, a 4hr module will cost:
$100+GST for Not-For-Profit/Community Event
$150+GST for Small Business Event/Private
$200+GST for Corporate Event
Every hire has a mandatory cleaning fee of $70+GST
Do you have any pictures of events to reference the size of the venue?
Yes we have many photos on our Facebook page or a collection of a few events here.
Here are a few large events to reference:
Wedding Reception ~ 48 people
Performance ~ 70 people
Classical Music ~ 100 people
Film/Presentation ~ 80 people
Presentation ~ 30 people
What about having alcohol at our event?
We do not allow BYOB.
We have an on-license allowing us to provide an assortment of craft beer and wines.
1. Please reference catering option #2.
2. Drink tokens. You provide for guests and we'll add all to 1 tab to be paid at the end of the evening or invoiced.
3. Budget/Cap. You provide a budget for a tab and drinks will be added until that amount is hit, then becomes a cash bar.
What do we do with rubbish?
There are bins in the alleyway along the right side of the building. We are environmentally conscious at XCHC and urge hosts to use appropriate recycle, compost, and rubbish bins. (Please do not use the cafe bins)
How do you plug into the PA system/speakers and projector?
The 4 power switches to the PA and projector are behind the big coffee bags on the shelves next to the coffee grinder. They should also turn on the cafe lights. Once turned on, you'll find an auxiliary cord and bluetooth device hanging beside the speaker and water station/sink. Just plug in and go. The projector has an HDMI cable next to where the screen is mounted.